June 18, 2025 | 3 min read
Eventact Abstract Review Module Overview
The Eventact Abstract Review Module is an integral part of Eventact abstract management system, offering organizers flexibility and efficiency in handling the review process for academic and scientific conference submissions.
Key Features:
- Customizable Review Workflow: Eventact provides robust tools to tailor the review process to fit conferences of all sizes. Whether using a straightforward single-reviewer model or a complex multi-reviewer process with a track chairperson overseeing final decisions, the module can be configured to match the event-specific requirements.
- Reviewer and Chairperson Portal: A secure, dedicated portal enables reviewers and chairpersons to log in, access assigned abstracts, submit evaluations, and engage in discussions as needed.
- Custom Review Criteria: Organizers can define custom questions and evaluation criteria to ensure a structured, quantitative, and unbiased review process.
- Automated Total Score Calculation: Set custom weighting formulas for review criteria to enable automatic calculation of the total score for each abstract.
- Accept/Reject Decision Functionality: Allow reviewers or chairpersons to record final accept or reject decisions directly within the portal.
- Blind Review Options: Support anonymous (blind) reviews by hiding author details—such as name, institution, or nationality—to reduce reviewer bias.
- Flexible Abstract Assignment: Assign abstracts to reviewers manually or automatically based on their expertise and the topics of the abstracts, thereby reducing the organizers' workload and speeding up the review process.
This article outlines the basic steps to set up and manage the review process in Eventact.
Step 1: Adding Reviewers
To add reviewers, go to Reviewers & Committee Members and click Edit. Then, select Add Reviewer and fill in all the required details for each reviewer.
You can also set Committee members who will be responsible for final decision to accept or reject an abstract.
Tip: To remove a reviewer, select them from the list and click the three dots next to the Edit button.
Step 2: Assigning Abstracts to Reviewers
Go to the Abstracts List, select the relevant abstracts, click Bulk Actions, and choose Assign Abstracts to Reviewers. Select the reviewers you want to assign the abstracts to.
Step 3: Set Up Reviewers' Portal
Configure information and options available to reviewers (Go to Reviews > General Settings):
- Decide if reviewers see authors' details and if reviews determine abstract acceptance.
- Enable reviewers to request the author to edit the abstract and resubmit it; add remarks for the chairperson or secretariat; exchange messages about the abstract with other reviewers, etc.
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Separate settings for the Committee members:
- Allow committee member to see abstract authors
- Allow committee member to set final presentation type
- Allow committee member to change review status
- Allow committee member to set final topic
- Create a special message for them
- To preview the portal, click a reviewer’s profile, navigate to the “About” tab, and use the “Login as Reviewer” link.
Add custom review questions if needed.
Step 4: Sending Reviewers Their Login Link
Start by creating a letter in the Reviewer Messages section ( Reviews > Messages). Within the message content, include the token {Reviewer.LoginLink} – this will generate each reviewer's personal login link.
Once the message is ready, go to your Reviewers List, select the relevant reviewers (or all), and use the Bulk Actions menu to send the message.
