August 9, 2024 | 3 min read
With Eventact you can offer an intuitive way for registrants to schedule meetings with sponsors and exhibitors directly through the event website. This functionality not only streamlines the networking process but also enhances the overall event experience, making it a powerful marketing tool for all parties involved.
How It Works
Each sponsor and exhibitor at your event can have their own dedicated page on the event website. This page includes a personalized calendar, where they can set available time slots for meetings. Registrants can browse these pages and request a meeting during a slot that suits them. Eventact will recognize if the person requesting the meeting is already registered for the event:
- Registered Attendees: If the person is registered, they can directly book the meeting with the exhibitor or sponsor, confirming their slot immediately.
- Non-Registered Visitors: If the person is not registered for the event, Eventact will guide them through the registration process before allowing them to schedule the meeting.
Benefits for Sponsors and Exhibitors
- Increased Visibility: Sponsors and exhibitors can promote their presence and meeting availability directly on the event website, ensuring they capture the attention of registrants.
- Direct Engagement: By allowing registrants to schedule meetings in advance, sponsors and exhibitors can better manage their time and focus on high-quality interactions during the event.
- Targeted Marketing: Each exhibitor or sponsor page can be shared via a unique link, making it easy for them to promote their participation in the event across various channels. This link can be included in email campaigns, social media posts, and more, driving traffic directly to their meeting calendar.
This meeting scheduling option is available whether you create your event website with Eventact or if you already have your own event website.
