What Eventact Does
Instead of manually moving data across separate tools, Eventact shares core event information across your operational touchpoints:
Instant Updates Everywhere
When you adjust a speaker, session, or room, the update reflects simultaneously across the program schedule, public website, and attendee app.
Controlled Registration & Direct Payments
Build custom forms for each audience, configure tiered ticketing, and handle corporate group bookings. Payments process directly through your own merchant gateway, invoices issue under your organization’s name, and Eventact never charges a per-ticket commission.
Scientific Abstract & Peer-Review Engine
Manage multi-track submissions, auto-assign reviewers, run blind or double-blind evaluations, and give track chairs oversight. Accepted abstracts move directly into the session builder.
Synchronized Web Presence & Web App
Launch a branded, mobile-responsive website and web-based attendee app on your own domain. Attendees access their personal schedule and networking tools instantly without downloading anything from an app store.
Resilient On-Site Operations
Staffed desks and self-service kiosks stay in sync for QR check-in, on-demand badge printing, walk-in registration, and lead retrieval. If venue internet drops, offline mode keeps check-in running.
Targeted Communications
Trigger automated confirmations, schedule updates, and reminders via email, SMS, or WhatsApp based on attendee role, ticket tier, or check-in status.
Open to Your Existing Stack
Automatic two-way sync with HubSpot and Salesforce, signed webhooks, and an open REST API ensure your event data flows directly into your CRM and internal databases.
All features Registration Abstract management Website builder Event app Check-in
Tailored for Your Event Structure
Academic congresses and B2B corporate events follow fundamentally different workflows. Eventact provides the specialized depth each demands:
For PCOs, Associations & Scientific Societies
Manage multiple client events from a single back office, with separate merchant accounts and team access per client, and specialized congress workflows:
- Multi-track abstract submission and blind peer review
- Poster sessions and digital e-posters
- CME and CPD credit tracking linked to verified session attendance
- Tiered ticket pricing validated against active membership status
- Group delegation bookings and consolidated corporate invoicing
Event management for PCOs Association membership Abstract management
For B2B Marketing & Corporate Event Teams
Run partner summits, user conferences, and product launches aligned directly with your pipeline:
- Bi-directional HubSpot and Salesforce sync to create contacts and update deals
- White-labeled registration forms, attendee portals, and emails running entirely on your company domain
- Sponsor and exhibitor lead retrieval
- Gated, invitation-only registration paths for VIPs, press, and general attendees
- Attendance pushed back to your CRM for sales follow-up
How We Work
- Direct Collaboration: You work with product specialists who understand event logistics, not outsourced call centers.
- Multi-Event Management: Retain your contact records, including attendees and speakers, and your templates across past, present, and future events under one account.
- Direct Revenue Processing: Connect your preferred gateway (Stripe, PayPal, Authorize.Net, and local processors). All ticket revenue remains entirely yours.
- Global Ready: Full support for multiple languages (including right-to-left scripts), multi-currency pricing, and country-specific tax options.
- Extensible Architecture: Extend your capabilities with APIs, webhooks, and custom development to support workflows beyond standard out-of-the-box setups.
Security, Compliance & Reliability
- Hosting & Redundancy: Eventact operates within a Tier 3 redundant server facility with backup power and daily backups.
- Data Protection & Privacy: Built to support your compliance obligations under GDPR and UK GDPR, including data processing documentation, consent records, and deletion of personal data on request.
- Access Governance: Granular role-based user permissions, two-factor authentication (2FA), and activity audit logs for back-office teams.
- Accessibility: The Eventact website is designed to conform to WCAG 2.1 Level AA.
Discuss Your Event Requirements
Whether you are organizing a multi-track academic congress or managing an annual series of corporate conferences, we can walk you through how Eventact supports your specific logistics.
