Eventact - Event Management Software Features

Live lectures

Broadcast live lectures with live participants and live desktop sharing. Use speakers' and participants' built-in webcams to create live conference rooms.

Live stream pre-recorded lectures

Stream pre-recorded lectures as a live broadcast. Enables event planners to pre-record speakers and broadcast the content as a live stream during the event. Thus, all participants see the same part of the video and interaction between participants. To answer questions speaker can use the chat or come live after the pre-recorded lecture.

Embedding live streams

Integrate recorded videos from YouTube, Vimeo, or Facebook in live lectures.

RTMP compatible

Livestream in-person and virtual events from a recording studio or conference halls.

Virtual Lobby

Create a 3D active welcome screen for easy event navigation, branding, and a great first impression.

Multiple rooms and breakout rooms

Eventact allows you to manage unlimited event breakout rooms, halls, workshops, and private meeting rooms. As the event moderator, you control access to each room. You can move participants between rooms or assign participants to specific rooms based on registration data and the logic you define.

Live Infographics

Keep the audience engaged with rich information alongside live event videos. For example, display exhibitors' profiles, special offers, live poll results, or speakers' bios in real-time to increase participant interest.

VOD Library

To enrich the experience and provide additional value to participants, a library of extra content outside the current event program videos can be available through the event platform to participants.

Ticket sharing blocking

Block participants from using a single ticket to log in from multiple locations simultaneously. Make sure each participant registers individually. Increase return on investment for event planners and sponsors and get accurate post-event statistics.

Rooms access control

Allows you to offer several tickets type that gives access to the different virtual event rooms, workshops, and content.

Passwordless login

Participants get a unique link with embedded security information, also called Magic Link. The participant is authenticated and signed in as if he entered his login credentials.

Room Participants Control

Monitor participants in a room and control access to a room by event role and ticket type.

Video-based Q&A

Post the most interesting questions from participants as a video stream and allow speakers to respond. Receive video recording of questions from the participant. Allow participants to post video-based feedback and questions and enable the host to preview video feedback or questions from the audience before making the video public.

Chat

Live moderated or unmoderated text and image-based chat between participants. Messages will only be public in moderated mode if an administrator approves them.

Interactive reactions

The reaction bar enables participants to share appreciation, approval, or other non-verbal feedback, much like in-person events. Participants can publicly give input and form a group opinion by clapping, booing, and different non-verbal responses available on the reaction-bar. Participants' reactions often spark a chain of additional responses and emotional contagion. It leads to extra excitement and a sense of taking an active part in something.

Online Polls

Conduct online polls. Get audience data, opinions, or feedback in real-time and share it with all participants. Poll questions and answers can be images based or text-based.

Background Music

Play background music before the event starts, in breaks, and in networking rooms.

Gamification

Embedded games help create excitement, increase involvement in the event community, and foster connections between people.

Participants list

Participants can browse or search in the public participant list; they can send messages, schedule online video meetings on the platform or try and meet other participants spontaneously.

Attendee messaging

Allow participants to communicate in the event platform without disclosing their contact details publicly.

Meeting scheduling

Allow attendees to hold 1:1 and small groups private video meetings on the event platform.
Allow attendees to pre-schedule meetings with each other. In addition, allow attendees to invite other online participants to spontaneous meetings.

Smart matchmaking

Application-recommended connections and meetings based on participants' profiles and other signals.

Attendee profiles

Participants get a unique link with embedded security information, called Magic Link. The participant is authenticated and signed in as if he entered his login credentials.

Registration

Set up custom event registration forms. Add fields, logic, and custom validation rules. Also, customize any text, message, or graphics.

Multiple registration forms

Create separate registration forms for different types of guests.

Unlimited ticket options

Sale unlimited number of tickets types. Sale event add-ons, workshops, and services.

Promotion codes, discounts

Offer discounts based on promotion codes and deals based on quantity.

Payment processing

Connect your merchant account, Stripe account, or PayPal account. Save on credit card fees. Get paid directly and quickly.

E-tickets

Issue e-tickets with QR-Code and barcodes for easy scanning at the event.

Templates - Easy to start

Start from a smart event template based on event information such as event type and location.

Themes

Control colors, fonts, text, and graphics throughout the event website from one location to make sure the event website looks consistent. If needed, control each page element and section separately, and add custom HTML code, CSS, and javascript. Finally, publish your event website under a custom domain with SSL.

SEO

Eventact websites that load fast and include event-specific Schema markups that can improve your SEO ranking. Event-specific Schema Markup is automatically added to each event site page. Schema Markup helps search engines better understand website content and the event. As a result, it improves search engine exposure and relevant traffic from search engines.

Multilingual

Provide event guests with information in their native language. Supporting right-to-Left languages. Manage content for each language independently. Let visitors choose their preferred language.

Agenda

Display event agenda. Allow participants to find lectures by topic and keywords. Allow participants to build their personal agenda online or add lectures to their calendars.

Speakers

Display the speaker's pictures and bio. Organize speakers in the event website by categories. Seamlessly import speakers from registration data or event programs.

Exhibitors and sponsors

Display exhibitors and sponsors' logos. Organize exhibitors on the event website by categories. Seamlessly share exhibitors' information from the event app.

Venue location and directions

Venue information, location, and address. How to get to the event venue with transport solutions. Add-to-Calendar button.

Venue map

Display a layout of the event venue marked with session halls, exhibitors, and essential facilities. Help attendees navigate in the event venue. Improve attendee experiences and reduce the load on on-site personnel.

Inquiries management

Embedded "Contact us" form enables potential guests to contact the event organizers by typing text and recording voice messages from their mobile phones. A special interface that assists event organizers in responding to customer inquiries.

Photo gallery

Add photos of previous events, venues, and other attractions.

FAQ section

Add answers to Frequently Asked Questions.

Social media

Enable attendees to share the event on social media.

Articles and news

Add more content to your website using articles and updating news sections.

Online exhibitor booth

Make it simple for participants to connect over video or chat with exhibitors and sponsors. Accessible 24/7, a virtual booth allows participants to schedule on-site or online meetings with on-site and online staff. In their booth, exhibitors can provide extensive information about the products and services using video, images, digital brochures & flyers, and links to additional resources.

Exhibitor online meetings

Allow exhibitors to meet participants online over video and share a desktop for a demo.

Custom exhibitor classifications

Create custom exhibitor classifications such as product types and serviced geographical regions. Categorize exhibitors to make it easy for participants to find the exhibitors they need.

Exhibitor self-service

Allows exhibitors and sponsors to self-manage their virtual event booth, upload content, select staff, and download leads.

Lead generation

Allow attendees to leave a business card or request contact from the exhibitor.

Brand exposure

Many options and screen space for exposure of sponsors and exhibitors. Including rotating logos, custom header images, custom footer images, rotating logos, custom feature banners and popups.

Colors and fonts

Choose colors, fonts, and graphics for virtual events, registration forms, and websites.

Custom email domains

Use your domain for outgoing emails. DKIM and SPF are supported.

Custom emails

Customize text, dynamic text, and graphics of any emails sent from Eventact to attendees.

Custom domains

Use your domain for your event website and your virtual event.

Guest check-in app

Check-in attendees from any notebook or tablet. Print custom event badges with QR-Code for easy scanning by exhibitors.

Self-service check-in

Turn any notebook or tablet into a self-service event check-in kiosk. Scan QR-Codes or barcodes from guests' tickets or invitations for quick check-in. Print visitor badges with QR-Codes for quick lead collection by exhibitors.

Print badges

Print badges and vouchers on arrival. Customize the badge for different types of attendees.

Session tracking

Track guests as they enter or exit session rooms.

Customizable abstract submission forms

Collect abstracts according to the conference abstract submission guidelines. Collect submitter details, authors and institutes, topics, presentation format, and abstract text, including tables and images. Customize any fields, add new custom fields and implement conference-specific logic.

Session proposal submission

Allow participants to submit complete proposals for organized sessions. Manage and review abstracts that are part of proposed organized sessions together.

Poster submission

Allow presenters to submit posters with multiple slides, PDF attachments, and videos.

Manage abstracts

Interface to monitor abstract submission in real-time, communicate with submitters and edit abstracts.

Import and export

Create custom reports. Download data in Excel format and import data from Excel files.

Built-in Email

Communicate efficiently with abstract submitters using customizable dynamic email templates.

Automatic and manual reviewer assignment

Automatically assign reviewers for each abstract based on abstract topics, reviewer expertise, and reviewer quota. Manual reviewer assignment using an easy-to-use interface.

Customizable review process

Implement the conference abstract evaluation criteria and process. Require reviewers to evaluate the abstract based on predefined criteria. Optionally allow reviewers or committee members to suggest topics and presentation types and make final accept or reject decisions.

Reviewer interface

Allow reviewers to review abstracts assigned to them. Grade the abstract. Decide or suggest the presentation format. Decide or suggest the lecture topic. Accept or reject the abstract. Ask for revision and send notes to abstract submitters.

Committee members interface

Allow Committee members to view abstracts in topics under their responsibility. Monitor reviewing progress. View grades. Set final accept or reject decision, final topic, final presentation type, or ask for revisions.

Agenda builder

Schedule accepted abstracts, build sessions, and lectures. Build poster sessions. Publish a searchable event agenda on the conference website. Download the conference agenda as a Word file for further editing.

User management

Manage users of the organization. See login time and location history. Allow security admins to add or block users and assign roles to other users.

Secured login

Secured 2-factor authentication to protect from attackers exploiting weak or stolen credentials. Automatic locking of inactive users to help protect from insider attacks.

Security alerts

Get notified when security-related events that occur in the account.

Built-in Email

Communicate efficiently with abstract submitters using customizable dynamic email templates.