Eventact - Event Management Software Features

Registration

Establish personalized event registration forms, incorporating custom fields, logic, and validation rules. Additionally, tailor the text, messages, and graphics to your specific preferences and needs.

Multiple registration forms

Create separate registration forms for different types of guests.

Unlimited ticket options

Offer an unlimited range of ticket types, and sell event add-ons, workshops, and services to provide participants with a tailored experience.

Promotion codes, discounts

Provide discounts using promotion codes and quantity-based deals to offer participants cost-effective options and incentives.

Payment processing

Link your merchant account, Stripe, or PayPal account to streamline payment processing. Enjoy reduced credit card fees and receive payments directly and promptly.

E-tickets

Issue e-tickets with QR codes and barcodes for effortless scanning at the event entrance.

Customizable abstract submission forms

Collect abstracts according to the conference abstract submission guidelines. Collect submitter details, authors and institutes, topics, presentation format, and abstract text, including tables and images. Customize any fields, add new custom fields and implement conference-specific logic.

Session proposal submission

Allow participants to submit complete proposals for organized sessions. Manage and review abstracts that are part of proposed organized sessions together.

Poster submission

Allow presenters to submit posters with multiple slides, PDF attachments, and videos.

Manage abstracts

Interface to monitor abstract submission in real-time, communicate with submitters and edit abstracts.

Import and export

Create custom reports. Download data in Excel format and import data from Excel files.

Built-in Email

Communicate efficiently with abstract submitters using customizable dynamic email templates.

Automatic and manual reviewer assignment

Automatically assign reviewers for each abstract based on abstract topics, reviewer expertise, and reviewer quota. Manual reviewer assignment using an easy-to-use interface.

Customizable review process

Implement the conference abstract evaluation criteria and process. Require reviewers to evaluate the abstract based on predefined criteria. Optionally allow reviewers or committee members to suggest topics and presentation types and make final accept or reject decisions.

Reviewer interface

Allow reviewers to review abstracts assigned to them. Grade the abstract. Decide or suggest the presentation format. Decide or suggest the lecture topic. Accept or reject the abstract. Ask for revision and send notes to abstract submitters.

Committee members interface

Allow Committee members to view abstracts in topics under their responsibility. Monitor reviewing progress. View grades. Set final accept or reject decision, final topic, final presentation type, or ask for revisions.

Agenda builder

Schedule accepted abstracts, build sessions, and lectures. Build poster sessions. Publish a searchable event agenda on the conference website. Download the conference agenda as a Word file for further editing.

Participants list

Participants can explore and search the public participant list, exchange messages, schedule online video meetings through the platform, or spontaneously connect with other participants.

Attendee messaging

Enable participants to communicate within the event platform while keeping their contact details private.

Meeting scheduling

Empower attendees to conduct private 1:1 and small group video meetings on the event platform. Attendees can schedule meetings in advance with other participants and invite online participants to impromptu meetings.

Smart matchmaking

Facilitate recommended connections and meetings based on participants' profiles and other relevant signals provided by the application.

Attendee profiles

Participants receive a unique Magic Link containing embedded security information, which authenticates and signs them in as if they had manually entered their login credentials.

Templates - Easy to start

Begin with a smart event template tailored to your event's specifics, including its type and location.

Themes

Maintain consistent design elements such as colors, fonts, text, and graphics for your event website from a central location. For granular control, manage individual page elements and sections separately, and incorporate custom HTML, CSS, and JavaScript as needed. Finally, publish your event website under a custom domain with SSL for enhanced security.

SEO

Eventact websites are optimized for swift loading and incorporate event-specific Schema markups, enhancing your SEO ranking. These automatic additions of Schema markups to each event page aid search engines in comprehending website content and event details, ultimately increasing search engine visibility and attracting relevant traffic.

Multilingual

Offer event attendees information in their native language, with support for right-to-left languages. Manage content for each language autonomously, allowing visitors to select their preferred language for a personalized experience.

Agenda

Present the event agenda, enabling participants to locate lectures by topic and keywords. Participants can create a personalized agenda online and easily add lectures to their calendars for a seamless experience.

Speakers

Showcase speaker profiles with images and bios, categorizing them on the event website for easy navigation. Import speakers seamlessly from registration data or event programs for efficient organization.

Exhibitors and sponsors

Highlight exhibitors and sponsors with their logos, categorizing them on the event website for clear presentation. Easily share exhibitors' information from the event app for a streamlined experience.

Venue location and directions

Provide comprehensive venue information, including location and address. Offer transport solutions to guide attendees on how to reach the event venue. Include an "Add to Calendar" button for easy event scheduling.

Venue map

Present an event venue layout featuring session halls, exhibitors, and key facilities, aiding attendees in seamless navigation. This not only enhances the attendee experience but also reduces the on-site personnel's workload.

Inquiries management

Embedded "Contact us" form enables potential guests to contact the event organizers by typing text and recording voice messages from their mobile phones. A special interface that assists event organizers in responding to customer inquiries.

Photo gallery

Add photos of previous events, venues, and other attractions.

FAQ section

Add answers to Frequently Asked Questions.

Social media

Enable attendees to share the event on social media.

Articles and news

Add more content to your website using articles and updating news sections.

Guest check-in app

Effortlessly check-in attendees using any notebook or tablet. Generate custom event badges with QR codes, ensuring convenient scanning by exhibitors.

Self-service check-in

Turn any notebook or tablet into a self-service event check-in kiosk. Scan QR-Codes or barcodes from guests' tickets or invitations for quick check-in. Print visitor badges with QR-Codes for quick lead collection by exhibitors.

Print badges

Print badges and vouchers on arrival. Customize the badge for different types of attendees.

Session tracking

Track guests as they enter or exit session rooms.

Online exhibitor booth

Make it simple for participants to connect over video or chat with exhibitors and sponsors. Accessible 24/7, a virtual booth allows participants to schedule on-site or online meetings with on-site and online staff. In their booth, exhibitors can provide extensive information about the products and services using video, images, digital brochures & flyers, and links to additional resources.

Exhibitor online meetings

Allow exhibitors to meet participants online over video and share a desktop for a demo.

Co-Exhibitors

Allow exhibitors to include co-exhibitors with their distinct entries in the online Exhibitor Catalogue, where co-exhibitors are also prominently displayed on the main exhibitor page.

Custom exhibitor classifications

Create custom exhibitor classifications such as product types and serviced geographical regions. Categorize exhibitors to make it easy for participants to find the exhibitors they need.

Exhibitor self-service

Allows exhibitors and sponsors to self-manage their virtual event booth, upload content, select staff, and download leads.

Lead generation

Allow attendees to leave a business card or request contact from the exhibitor.

Brand exposure

Provide a variety of exposure options and screen space for sponsors and exhibitors, including features like rotating logos, custom header and footer images, custom feature banners, and pop-ups to maximize their visibility.

Colors and fonts

Select colors, fonts, and graphics for virtual events, registration forms, and websites to create a customized and visually appealing experience.

Custom email domains

Use your domain for outgoing emails. DKIM and SPF are supported.

Custom emails

Personalize the text, dynamic content, and graphics of all emails sent from Eventact to attendees for a tailored and engaging communication experience.

Custom domains

Use your domain for your event website and your virtual event.

Live lectures

Stream live lectures with real-time participant engagement and live desktop sharing. Utilize the built-in webcams of speakers and participants to establish interactive live conference rooms.

Live stream pre-recorded lectures

Broadcast pre-recorded lectures as live streams, providing event planners the capability to ensure synchronized viewing for all participants. Speakers can engage through chat or join live sessions for interactive Q&A sessions.

Embedding live streams

Integrate recorded videos from YouTube, Vimeo, or Facebook in live lectures.

RTMP compatible

Livestream in-person and virtual events from a recording studio or conference halls.

Virtual Lobby

Design a 3D interactive welcome screen for seamless event navigation, effective branding, and a captivating first impression.

Multiple rooms and breakout rooms

Eventact empowers you to manage unlimited event rooms, granting you control over participant access and room assignments based on registration details and custom logic.

Live Infographics

Sustain audience engagement by enriching live event videos with dynamic content. Display exhibitor profiles, special offers, live poll results, or speakers' bios in real-time to captivate participants and enhance their interest.

VOD Library

To enhance the participant experience and deliver added value, the event platform offers a library of supplementary content alongside the current program videos.

Ticket sharing blocking

Prevent multiple simultaneous logins with a single ticket by requiring individual registrations for each participant. This enhances the return on investment for event planners and sponsors and ensures precise post-event statistics.

Rooms access control

Allows you to offer several tickets type that gives access to the different virtual event rooms, workshops, and content.

Passwordless login

Participants receive a unique Magic Link, embedded with secure authentication information. This link automatically signs them in, simulating the login credentials entry process.

Live control

Monitor room participants and manage room access based on event roles and ticket types.

Video-based Q&A

Stream the most captivating participant questions as video content, giving speakers the opportunity to respond. Collect video recordings of participant questions. Participants can also submit video-based feedback and questions, and hosts have the option to review them before making them public.

Chat

Enable live text and image-based chat among participants, with the choice of moderated or unmoderated modes. In moderated mode, messages are made public only after administrator approval.

Interactive reactions

The reaction bar allows participants to express non-verbal feedback, akin to in-person events. They can publicly convey their appreciation, approval, or other reactions using options like clapping and booing, fostering a collective sentiment. These reactions often trigger additional responses and emotional connection, injecting extra excitement and a sense of active participation.

Online polls

Conduct real-time online polls to gather audience data, opinions, and feedback, which can be instantly shared with all participants. These polls can feature both image-based and text-based questions and answers.

Background music

Set the mood with background music before the event, during breaks, and in networking rooms.

Gamification

Embedded games bring excitement, boost community involvement, and facilitate connections among participants.

User management

Manage users of the organization. See login time and location history. Allow security admins to add or block users and assign roles to other users.

Secured login

Secured 2-factor authentication to protect from attackers exploiting weak or stolen credentials. Automatic locking of inactive users to help protect from insider attacks.

Security alerts

Get notified when security-related events that occur in the account.

Built-in Email

Communicate efficiently with abstract submitters using customizable dynamic email templates.